03 / YAFA · A RETAIL OPERATING SYSTEM
IN PRODUCTIONFrom the first piece. To the final report.
The online storefront is what the shopper sees. Behind it, we built a system connecting tills, branches, inventory, sales and invoices—then brought content and AI into the customer journey.
A sale doesn’t end at checkout. It moves through the business.
For the owner, the value is the connection: what sold, where stock moved, how the transaction was recorded and what needs attention next. More than a polished storefront sitting above separate operations.
Follow the productChoose a stage to see what happens behind it
Every piece starts with a clear identity.
Goods receiving, size and colour, barcode and storage location. Available, reserved and damaged stock are distinct states, with an inventory movement history the team can review.
The value: understand what can be sold and where to find it.
An explanatory system graphic, not an operational screen or real sales data.
The right view for each team. A wider picture for the owner.
Capabilities checked against the project and live admin interfaces. Open each area to see what it brings to the business.
POS & branchesA real shop-floor workflow.+
Branch and till selection, opening and closing shifts, cash, card or split payments, discounts and returns. Transaction monitoring, report archives and alerts for drawer discrepancies and unclosed shifts.
Structure day-to-day work and make each till or branch easier to follow.
Inventory & receivingKnow the piece, not just the count.+
Size- and colour-level stock, barcodes, warehouses and storage locations, goods receiving, adjustments and movement history. Dedicated branch inventory rules where needed, with available, reserved and damaged states.
Help the team locate a product and understand why its quantity changed.
Invoices & tax recordsDocuments connected to the transaction.+
Invoices and credit notes, pre-tax amounts, VAT and payment breakdowns. Till reporting and financial/tax exports, including sales-side PCN874 files and uniform-format audit files.
Supports an accountant’s review; not a claim of tax certification or automatic filing.
Sales & stock intelligenceBeyond the total. Down to the product.+
Consolidated daily branch reporting, cash/card splits, discounts and refunds. Product movement across shop-floor and online sales, with stale-stock, size-gap and stockout signals plus recommendations for review.
Help prioritise purchasing, offers and creative production.
Online & customer experienceA sales channel within the system.+
Catalogue, orders, payment, shipping, returns and customer management. Layan’s text and voice assistance and virtual try-on for selected garments support shopping, with the team available when needed.
Connect product discovery to assistance, ordering and fulfilment.
Creative productionThe same product. A story ready to publish.+
Image intake and product preparation workflows alongside editorial imagery and campaign films. Product references, creative direction and human review underpin approval before assets are used.
Make content part of operating the brand, connected to its products.
Does your store need more than a website?
Start with how you sell and operate. Then connect the parts your business actually needs.
Discuss your retail system ↗